PDF (Portable Document Format) a very popular file format which has been used for business and forensic purposes. Many people don’t know what are the basic advantages and importance of using PDF files. So, through this post I am going to discuss some reasons explaining why a user needs to use Adobe Acrobat PDF file.


Some documents need an airtight formatting, character recognition of text in the images, and split & merge facilities. Thus, the PDF file format fits perfectly in this frame. Below, I share some of the most common reasons that make you use PDF document.

If a user wishes to share a document, but doesn’t want others to make any changes in it

Sometimes, a user needs to share information in the form of images or any other personal document, but he doesn’t want to allow the recipient to change anything in it. For such needs, PDF file comes out as a perfect rescue for users, with User Level and Owner Level Security (described below).


Organizations and experts prefer PDF files because through PDF they can transfer their confidential data in a secured way. That’s why “Law Enforcements” also prefer to save their information in PDF file, because PDF doesn’t grant access of altering PDF files without the correct password or authority of the document owned.

Some Qualities of PDF File Format

1. PDF is a Universal Format

Most of the PDF files are created using Microsoft Word while Adobe Reader plays a great role as a tool to view PDF files on both; Windows and Mac systems. It’s very easy to edit a Word document, but a user can’t edit PDF files. This is why PDF file is a very popular format for legal purposes. Adobe Reader is a free tool provided by Adobe System for worldwide users to view portable document files.


2. Trust Security

Legal persons also like PDF, to create official and crucial documents. According to legalscan.com for a crime investigation PDF document was admirable in Law court. A person must create this kind of file with strong password protection and without that particular password it cannot be altered. So PDF is the best file format to be used for investigation related documents.


3. Quick and Easy To Create

If you are working with Word, Excel, or Power Point, all these documents can be converted, & merged into one PDF file and you can easily work on a PDF file rather than working with multiple formats by continuously changing them.


4. Decrease File Size

The PDF file format is modified in a manner that lets you easily merge multiple items together like; photos, videos, etc. Then this file can be converted into small sized files without its quality being compromised.


5. Password Protection

Many firms deal with very sensitive data with copyright which needs a higher level security. PDF contains a password lock which efficiently locks the user's document so it cannot be altered without any being authorized to do so.


6. Free PDF Reader

PDF is one of the most used file formats which can be opened in any O.S devices because a number of PDF readers are available in the market for different operating systems, and all this comes at no cost at all.


Conclusion: PDF is a good document format to create, merge, modify, and secure data. So Law Enforcements also prefer PDF for storing crime investigation documents.