Do you also want to view & export Outlook Mailbox to PDF documents? But do not know how to export Outlook mails to PDF? But, no need to worry as this article is going to describe the possible approaches in order to convert Outlook folder to PDF. Read this blog to learn more about how to convert Outlook emails to PDF in a more hassle-free manner without consuming much time.
In organizations, there are number of different email clients that are being used in order to sending and receiving the messages along with attachments. Microsoft Outlook and Adobe Reader both these applications support different file formats. Since, Outlook is one of the most popular email clients and becomes the first preference of every user in order to manage their crucial data. Outlook PST file is commonly used to save complete Outlook Data items in it. On the other hand, the PDF file is created by Adobe Acrobat application. It is used to display the portable documents in a system. The PDF is a portable document file and the most secure format to save all data items in it. That is why, users are looking for a solution to convert Outlook mails to PDF. Therefore, in the following section, we are going to discuss the best possible solution to export Outlook emails to PDF in an efficient manner.

Export Outlook Mailbox to PDF Manually

Read the following steps in order to export Outlook Mailbox to PDF. Let us have a look at the below-discussed steps:
  1. Launch and run MS Outlook on your system.
  2. Now, navigate to the File option and then click on Save As option.
  3. A new window will appear on the screen, where users are required to select the File Type as an option and then, select HTML format.
  4. Now, browse to the desired location where you want to save HTML file and Click on Save Option.
  5. Next, open the HTML file and navigate the following sequence:
    Select HTML file>>Right Click >> Open with >>Select Microsoft Word 
  6. After that, open the Microsoft Word Application, navigate to File and select Save As option. Choose File Type as PDF.
  7. Now, open the resultant PDF File.

Limitations of Manual Method

  • This manual approach takes more time as compared the other solutions in order to view & export Outlook Mailbox to PDF format. 
  •  It is only capable to move either one or two mailboxes to PDF Adobe Acrobat. It is not considered as an effective and reliable approach for all users who want to convert PST to PDF Adobe Acrobat . 
  •  At times, this Manual Approach leads to data file corruption issues. So, users are always recommended to have PST file backup before performing this technique.

Automated Solution to Export Outlook Mailbox to PDF

In order to get the perfect results, users are always advised to opt any effective third-party commercial software i.e., FreeViewer PST File Viewer Pro. This utility designed to view & convert Outlook mails to PDF. It also provides various features in order to make the conversion process much simpler and easier. It also comes with an attractive feature which also provides users with a search option in order to search a particular email. This software comes with an easy-to-use interface that can be easily understood by a novice user. Some interesting features of these utilities are described in the below discussed section.

Need of Alternative Solution to Convert Outlook Mails to PDF

  • Export Outlook Mailbox to PDF with attachments in Portrait & Landscape mode 
  • Search Outlook Emails along with attachments within Microsoft PST file
  • Capable to convert selective items from Outlook and save in PDF file format 
  • Allows to batch convert Outlook emails to PDF format
  •  Open & Preview Outlook data items i.e., emails, contacts, etc. in PDF
  •  Provides Date filter & Naming Convention feature during the conversion process


PDF documents plays a very crucial role to share the document files securely with the help of internet. This is a secured file format that can be easily accessed on any platform without any data loss. In this article, we have discussed both Manual as well as alternative Automated approach in order to export Outlook mailbox to PDF. However, the manual approach to convert Outlook emails to PDF has some limitations as we have already discussed above. So, from this blog, it is very clear that users must go for a Professional third-party commercial tool instead of the Manual approach to perform this conversion process. Apart from this, we have also described some remarkable features of this application as well.