Sometimes we need our contact as secured information in order to protect it. Therefore, the best option we have is to save it in PDF format. But Outlook does not have a built in PDF creation option but it does support exporting files in a format that you can open in spread sheet programs, such as Microsoft Excel, Google Sheets, etc.

How To Do This?

The accustomed way of doing this is:

A. At first, we have to Export Contact from Outlook to Microsoft Excel format:

1). Open Outlook

2). Then click on Contacts

3). Go to File

4). Click on Import and Export

5). Then a dialog box will appear named Import and Export Wizard

6). Asking for choose an action performed. Select Export to a File

7). Click on Next

8). Another dialog box will appear for “Create a file of type”. Select Microsoft Excel

9). Click on Next

10). In Select folder to export from click on Contacts

11). Click on Next

12). In Save Exported File As, browse the desired location

13). Click on Next

14). Then click on Finish

15). An Excel format file is created

B. Now Convert the Excel Files into PDF

1. Open the Excel file in Microsoft Excel
2. Go to File
3. Click on Save as
4. In “Save as type” drop-down menu and select “PDF (*.pdf)

Since, the above process is very time consuming, so we can also use a direct method to convert contacts into PDF format. To simply convert the contacts in PDF format, we can use 3rd party tools too. Applications can easily help us in converting contacts as our requirement. SysTools PST Converter is a very efficient tool for the respective purpose as it can save Outlook Items in 4 Formats: EML / MSG / PDF & vCard (.vcf) which offers to plentiful options for output.

Is It Simple To Use?

Yes, it involves very few steps to convert the Outlook data files to PDF. Our contacts can be exported to PDF in just 4 simple steps. Let us see how:

1). Add file from Selected location

2). Let it scan your File

3).Export the desired File

4). Just export it in the desired format


We can proceed with any method we like, but using a 3rd party tool makes our work more easy and saves time. It can save data in different formats we want to have and support to convert corrupted and password protected files too. So it would be good for us to adopt 3rd party software in order to save time and get effective results.